Stand applications, floorplan allocation, furniture and power as real stock, certificates chased automatically and invoices that reconcile. Keep your ticketing platform for attendees — this is the exhibitor side, and it is the side still being run out of Excel.
Sound familiar?
A master spreadsheet with a tab per hall and conditional formatting nobody else understands. The floorplan marked up in a PDF, saved as v7-FINAL-revised. Furniture orders arriving as email replies. Certificates of currency in a folder someone checks the week before. And an exhibitor list that gets emailed around for checking, comes back with three different sets of edits, and is out of date by the time it is reconciled.
Your words, our screens
Your portal is configured to your show at setup. Your exhibitors never see stallholder terminology.
| In your show | In TEKRAM |
|---|---|
| Shell scheme booth, 3m × 3m | Our native unit — a 6×3 booth simply consumes two of them |
| Space-only and raw space stands | Space types with their own frontage, rate and visibility switch |
| Furniture, lighting and power orders | Add-on stock, counted so you cannot sell the twenty-first lectern |
| Exhibitor manual and deadlines | Dashboard announcements and scheduled broadcast emails |
| Certificates of currency from exhibitors | Compliance documents with automatic expiry chasing and booking blocks |
| The floorplan marked up in a PDF | Drag-and-drop allocation that refuses a stand which will not fit |
| Anchor exhibitors who rebook every year | Permanent holders with a held stand and a retained rate |
| The exhibitor list emailed round for checking | A live directory that publishes itself as stands confirm |
What it does for you
Drag exhibitors onto stands on a drawing of your actual hall. It refuses anything that will not fit — wrong stand class, not enough power, not enough frontage, or a position already taken. A clash becomes impossible rather than something a person has to notice at 6pm the night before.
You own forty chairs and the board has a finite number of drops. Set what you actually have and the order form stops selling the forty-first. Per-show overrides for the year the trestle tables are at another venue. Exhibitors see “3 left” rather than an option that silently vanishes.
Exhibitors upload public liability and any trade licences from their own dashboard. Expiring and expired notices go out daily to them and to you. Turn on booking blocks and an uninsured exhibitor cannot confirm a stand.
Card payments land in your own Stripe account. Record deposits and part-payments against a stand, send or resend a payment link to one exhibitor or a filtered group, and issue credits when a show moves. TEKRAM never takes a percentage of a stand fee.
Send to everyone confirmed, everyone still unpaid, or just the exhibitors on one hall. Post a dashboard announcement for a bump-in change that does not warrant an email. Every send is stored with its content, so you can read back exactly what an exhibitor was told and when.
Stand income, add-on income, sponsorship and any other revenue against the show — and venue hire, contractors and marketing against it too. Net profit excluding GST, per show and per hall, exportable for your accountant.
Read this before you enquire
We are not trying to replace your ticketing platform, and you should not want us to.
Standard shell scheme is 3m × 3m, which happens to be the exact unit TEKRAM counts in. A 6×3 stand consumes two spaces, a 9×3 consumes three, and the system tracks your permitted stand count separately from your available floor area.
That means you cannot oversell the hall and you cannot breach a venue condition, without anyone doing arithmetic on a Friday afternoon. It is the same logic that stops a 12-metre food truck landing on a 3-metre market pitch — we just built it first for markets.
Exhibitor manual distribution and move-in scheduling are on the roadmap. Deadlines and documents can be handled through dashboard announcements and broadcasts today, but a structured manual with per-exhibitor deadline tracking is being built.
Contractor and stand-builder access is not built either. If your show depends on managing third-party builders, tell us at the first conversation.
Shows run once or twice a year rather than weekly, so our published tiers — built around event dates per month — will not map cleanly. Pricing is based on the number of shows you run, the number of stands under management and how many of your team need portal access.
Every engagement includes configuration of your halls, stand types, rates, order forms and application categories, migration of your existing exhibitor list, and a written operations manual. Tell us about your show and we will quote against it.
Tell us how your exhibitors are managed now and we will show you what next year’s floorplan looks like without the spreadsheet.