Trade sites, food vendors, sideshow alley, entertainers and community groups — each applying differently, each needing different frontage, power and paperwork. TEKRAM takes the applications, chases the certificates, allocates the ground, invoices everyone and hands your treasurer a clean set of numbers.
Sound familiar?
Most show societies run on a spreadsheet that one person understands, an email inbox nobody else can see, and a lever arch folder of certificates that gets checked the week before. The trade site map is drawn in pencil. Payments arrive by bank transfer with no reference. And the person who knows how it all works has been doing it for eleven years and is quietly thinking about stopping.
Your words, our screens
Your portal is configured to your show at setup. The labels are yours.
| In your show | In TEKRAM |
|---|---|
| Trade site holders, food vendors, sideshow operators | Separate application streams, each with its own review queue |
| Site frontage in metres | Multi-unit footprints — a 12m trade site consumes four 3m spaces |
| Power boards on the ground | Add-on stock, counted as outlets so it cannot be oversold |
| Certificates of currency | Compliance documents with automatic expiry chasing |
| Annual trade site holders | Permanent holders with a held site and grouped invoicing |
| The pencil site map | Drag-and-drop allocation that refuses a site which will not fit |
| The treasurer’s shoebox | Revenue and expense per event, GST-split, Xero-ready |
What it does for you
Trade sites, food vendors, entertainers, community groups and charities each get their own intake stream and their own review tab. A busker and a machinery dealer never land in the same pile.
Set your total 3m×3m spaces and your permitted headcount as two separate numbers. A 12m trade site takes four spaces. You cannot oversell ground and you cannot breach your permit.
Exhibitors upload their own certificate of currency. Expiry notices go out on a daily schedule to them and to you. Turn on booking blocks and an uninsured trader simply cannot book.
Every confirmed booking on one screen with its frontage and power. Put two exhibitors on the same site and it names them both and refuses to send allocation emails until it is resolved.
Card payments land in your own Stripe account on your own payout schedule. TEKRAM never touches your money and never takes a percentage of a site fee.
Log gate takings, sponsorship and stall income against the event, and record permits, wages and hire against it too. Net profit excluding GST, not just turnover.
Pony club on Tuesdays. The caravan club rally in March. The dog show, the campdraft, the wedding in the pavilion.
Same platform, same insurance checks, same invoicing. Set your showground up as a venue and the recurring hirers manage themselves between shows — which is usually where the quiet revenue leak is.
Your treasurer changes every few years. Your site plan lives in someone’s head. The handover is a USB stick and a phone call.
Every TEKRAM operator gets a written operations manual built for their own show — every process, every screen, every email, kept current as the platform grows. The next secretary trains themselves instead of inheriting a mystery.
Plans start at the Basic tier and scale by the number of grounds you run, event dates per month and active exhibitors. Every plan includes a one-off setup where we configure your show, your site types, your pricing and your application forms, migrate your existing exhibitor list, and write your operations manual.
Single-show societies and multi-event showgrounds have very different usage patterns, so it is worth a conversation rather than a guess. See current pricing or ask us what your show would sit on.
Tell us about your show and we’ll show you what next year’s admin looks like without the spreadsheet.